Practice Management
Client communication, workflow, marketing, proposals, and firm operations.
34 prompts
Client Email: Overdue Invoice Follow-Up
Generates a professional follow-up email for overdue client invoices. Adjustable tone.
LinkedIn post ideas for accounting firm niche (with hooks)
Generates LinkedIn post ideas with hooks and calls-to-action tailored to a niche. Useful for steady marketing without sounding generic.
Referral partner outreach email (attorneys, banks, VC)
Drafts an outreach email to referral partners with a clear value proposition and an easy next step. Useful for building referral channels.
Client kickoff agenda and meeting notes template (accounting services)
Creates a kickoff agenda and a structured notes template tailored to accounting engagements. Useful for setting expectations, capturing requirements, and reducing follow-up cycles.
Monthly close client update template (status, blockers, asks)
Drafts a consistent monthly close update message to clients with status, blockers, and specific asks. Useful for outsourced accounting firms managing multiple clients.
Client deliverable cover note (what changed, how to read, next actions)
Creates a cover note to accompany financial statements or reports, explaining key changes and recommended actions. Useful for advisory-style communication.
Difficult client message: scope creep and fee adjustment
Drafts a tactful message addressing scope creep and proposing a fee adjustment or change order. Useful for protecting margins while maintaining relationships.
Client offboarding / transition checklist and handoff email
Creates a smooth offboarding checklist and handoff email including files, access, and knowledge transfer. Useful when disengaging or transitioning a client.
PBC follow-up email sequence (polite → firm escalation)
Creates a 3-step follow-up sequence for outstanding client items, escalating tactfully. Useful for audit/accounting teams chasing PBCs without damaging relationships.
Client question response: explain accounting issue in plain English
Transforms a technical accounting question into a clear client-facing explanation with options and next steps. Useful for advisors and outsourced controllers.
Proposal follow-up email after a call (recap, value, CTA)
Drafts a follow-up email after a sales/proposal call, summarizing needs, value, and next steps. Useful for improving conversion and reducing ghosting.
Unresponsive client: pause work notice with terms reference
Drafts a pause-work notice referencing engagement terms and stating what’s needed to resume. Useful for protecting deadlines and managing risk.
Client meeting recap email with action items and owners
Turns meeting notes into a crisp recap email with action items and owners. Useful for accountability and avoiding miscommunication.
New staff onboarding plan for accounting/audit (30-60-90)
Creates a 30-60-90 day onboarding plan with learning goals, shadowing, and deliverables. Useful for managers bringing new hires up to speed quickly.
Workpaper quality training module with examples and rubric
Creates a mini training module on workpaper quality, including examples, a rubric, and common mistakes. Useful for audit and accounting teams standardizing output.
Close process SOP: step-by-step instructions for a task
Drafts a standard operating procedure (SOP) for a recurring close task with screenshots placeholders and quality checks. Useful for reducing single-person dependency.
Internal knowledge base article: 'How we do X' template
Creates a reusable knowledge base template and drafts an article for a chosen topic. Useful for capturing tribal knowledge and scaling teams.
Close workflow automation ideas (ERP + spreadsheet + approvals)
Identifies high-impact close automation opportunities and proposes tools, inputs, and controls. Useful for controllers modernizing close without losing control.
Standardized PBC tracker template (status, owner, evidence)
Creates a PBC tracker with status fields, SLAs, and evidence links for audit/close coordination. Useful for keeping engagements on track.
Recurring task system: RACI, SOP links, and QA checkpoints
Designs a recurring task system with RACI, SOP links, and QA checkpoints. Useful for ensuring consistent execution across clients and periods.
Automated client reminders: message library and timing rules
Creates a library of reminder messages and timing rules for automating client nudges. Useful for reducing manual follow-ups during busy season.
Service page copy for a firm website (SEO + compliance-safe)
Drafts website service page copy with SEO structure and compliance-safe language. Useful for firms improving inbound leads.
One-page proposal (scope, timeline, fees) for accounting services
Creates a concise one-page proposal that’s easy to read and approve. Useful for small firms and fractional controllers moving quickly with prospects.
Discovery call script for accounting advisory (questions + flow)
Creates a structured discovery call script with questions, follow-ups, and note-taking prompts. Useful for consistent sales conversations and qualification.
Pricing options table (fixed vs T&M) with assumptions and risk
Builds pricing option packages with assumptions and risk notes, helping present fees transparently. Useful for avoiding scope misunderstandings.
Pitch deck outline for accounting firm (story, slides, proof)
Creates a pitch deck outline with slide titles, key points, and proof elements. Useful for larger prospects and RFPs.
New Client Onboarding Journey Map
Creates a structured timeline for a seamless client transition from prospect to active engagement.
Staff Performance Review & Goal Setting
Generates constructive feedback and SMART goals for junior accountants.
Automating Month-End Close: Checklist
Identifies specific steps in the close process that are candidates for AI or automation.
Client Retention Analysis (Churn Interview)
A script for an exit interview with a departing client to identify firm weaknesses.
Email Template: Upselling Advisory Services
Transitions a compliance-only client into a higher-margin advisory relationship.
Proposal for Niche Industry Engagement
A tailored pitch for a specific industry (e.g., Crypto or Cannabis) showing deep expertise.
Billing Dispute Resolution Script
A polite but firm script for a partner to use when a client questions an invoice.
Workload Leveling & Resource Allocation
A framework for managers to redistribute tasks during 'Busy Season' to prevent burnout.